Privacy Policy

What we store

• Your profile: name, work email and role.
• What you capture: notes, voice memos and their transcripts, photos, contacts, follow-ups, plans and calendar items.
• Connections you choose to make, such as HubSpot or Google Calendar.
• The town you are in, added to your captures and notes on iPhone if you allow location. Only the town is saved, never your exact location. You can turn this off in Settings.
• A device token, if you allow notifications, so we can send you alerts.
• App usage: your app version, iPhone model, iOS version, a device identifier, when you last used the app, and counts of which features you use. Never the content of your notes. We use this to run and improve the product.
• Crash reports and app diagnostics, tied to your user ID, so we can fix problems. These are kept in Hyvara's own error log, not sent to an outside service.
• If you share your notebook link: who joined with it, so we can count it toward your Hyvara swag.
• If you earn Hyvara swag and choose to have it mailed: the name and shipping address you give us. We use it only to mail your swag, and we delete the address once it ships.
• If you post to the swag hunt: when and where the photo was taken, checked only to confirm it's from the event. We keep the time and a yes or no, never your exact location.

Who can see it

• Only you, by default. Other users, including people in your own organization, cannot read your records.
• A colleague or manager sees a single record only if you release it to them, until you revoke it.
• Data never crosses between organizations.
• Another person's schedule that you capture (for example from the back of a badge) stays private to you and can never be shared.

How it's used

To produce Vaz's drafts, what you send to Vaz (voice recordings, transcripts, photos and text, which can include the names and details of people you met) goes to OpenAI, through Lovable, the AI service Hyvara uses. On iPhone we ask for your permission before the first time. Your captures are used to run your notebook, not to advertise to you, and the notebook never looks people up on LinkedIn or other outside sources.

What leaves the notebook

Apart from the AI service above, only what you send: a note, task or contact to your HubSpot, or an event to your calendar, each after you review it and tap to confirm.

On your phone

Captures wait on your device until they upload, so nothing is lost without signal. They are removed from the device after upload.

Your choices

You can delete your records, revoke releases and disconnect HubSpot, Salesforce or Google Calendar at any time. To delete your account and everything in it, use Settings → Delete my account, or see notebook.hyvara.ai/delete-account. For a copy of your data, use Settings → Export my notebook on iPhone, or contact your organization's Hyvara administrator.

Contact us

Questions about your privacy? Write to privacy@hyvara.ai.